Google Calendar Integration

📅 Understanding Google Calendar in tDoc

Google Calendar integration in tDoc enables seamless synchronization between your professional scheduling and Google's calendar service. This powerful connection allows your AI receptionist to check real-time availability, schedule appointments, and keep your Google Calendar up-to-date automatically.

🔄 Connecting Your Google Calendar

Connect your Google Calendar to tDoc for automated schedule synchronization:

1. Navigate to the "Integrations" section from your team account sidebar
2. Find the "Google Calendar" card in the integrations list
3. Click the "Connect" button next to Google Calendar

4. Sign in to your Google account when prompted
5. Grant tDoc permission to access your calendars
6. Select which calendars you want to sync with tDoc
7. Click "Allow" to finalize the connection

✅ Your Google Calendar will now appear as "Connected" on the integrations page, and calendar events will begin syncing automatically.

⚙️ Configuring Calendar Settings

Fine-tune how your Google Calendar integrates with tDoc:

1. Navigate to the "Integrations" section from your team account sidebar

2. Find the Google Calendar card (now showing as "Connected")

3. Click the ⚙️ (Settings) icon to access configuration options

4. Configure your preferred settings:

   • Calendar Selection: Choose which calendars to include/exclude
   • Sync Direction: Select one-way or two-way synchronization
   • Event Visibility: Determine what details are shown in each system
   • Availability Calculation: Set how free/busy time should be interpreted

5. Click "Save Changes" to apply your new settings

🔐 Privacy Settings

Control what information is shared between systems:

1. In the Google Calendar configuration dialog
2. Navigate to the "Privacy" tab
3. Set visibility options for:
   • Event titles
   • Attendee information
   • Private event details
   • Notes and descriptions

This ensures sensitive information remains protected while still enabling scheduling functionality.

📊 Syncing Calendar Events

Once connected, tDoc automatically syncs with your Google Calendar in these ways:

📥 Importing Existing Events

tDoc imports your existing Google Calendar events to:

• Block out time that's already scheduled
• Prevent double-booking
• Create a comprehensive view of your availability

📤 Adding New Appointments

When appointments are booked through tDoc:

1. The system checks real-time availability in Google Calendar
2. Creates a new event in Google Calendar when booked
3. Includes relevant appointment details and client information
4. Sets reminders according to your preferences

⚠️ Important: Any changes made to appointments in Google Calendar will sync back to tDoc if two-way sync is enabled.

👥 Linking Professionals to Calendars

Connect specific professionals to their Google Calendars:

1. Navigate to the "Members" section
2. Select the professional you want to configure
3. Click the "Edit" button
4. Navigate to the "Integrations" tab
5. Associate the professional with their specific Google Calendar
6. Save your changes

This ensures that each professional's availability is accurately tracked based on their personal calendar.

🔄 Handling Calendar Conflicts

tDoc intelligently manages calendar conflicts:

1. Automatic Detection: The system identifies conflicting appointments
2. Real-time Updates: Availability immediately updates when events are added to Google Calendar
3. Buffer Time: Configure buffer time between appointments to account for preparation
4. Conflict Resolution: Automatically handles time zone differences and overlapping events

🔍 Viewing Synced Appointments

Monitor your synchronized appointments:

1. Navigate to the "Calendar" section in your team account
2. Events from Google Calendar will display with a "Google" tag
3. Filter the view to show only Google Calendar events, only tDoc events, or both
4. Hover over events to see which system they originated from

❌ Disconnecting Google Calendar

If you need to disconnect your Google Calendar:

1. Navigate to the "Integrations" section
2. Find the Google Calendar card
3. Click the trashcan (delete) icon
4. Confirm that you want to disconnect

⚠️ Important: Disconnecting will stop all synchronization between tDoc and Google Calendar. Existing appointments will remain in both systems, but no new syncing will occur.

🚀 Next Steps

Now that you've integrated Google Calendar with tDoc, you can:

• Set up your AI receptionist to use calendar availability
• Create specialized event types that sync with specific calendars
• Connect other productivity tools to enhance your workflow